Live Event Operations PortalLive Event Operations Portal×
A responsive working document for The Social Calendar, 5th Perfume Bar and all event suppliers. Statuses, checklists and planning notes save automatically on the device.
The venue can review expectations while the organising team can actively update approvals, supplier readiness and notes.
Move between the guest journey, event timing, room zones and responsibilities.
Guests are welcomed, checked in and directed to the experience area.
Guests settle in, meet one another and receive their drink.
A brief introduction from both collaborating brands.
The guided scent-making experience begins.
Natural conversation, guest reactions and details are captured.
Guests receive gifts, printed materials and a closing thank-you.
Sign, cards, gift bags, DJ, drinks and equipment setup.
Staff briefing, workspace reset and content detail shots.
Check-in, welcome drinks and introductions.
Short welcome and event explanation.
Guided activity, networking and content capture.
Cupcakes, final content, gift bags and departure.
Supplier collection and venue reset within the agreed window.
Near the entrance with the guest list and welcome sign.
Separate from the fragrance materials and main workspace.
Main seated area with enough clear space for 15 guests.
Compact position with safe power access and controlled sound level.
Neatly arranged and secure until the event closes.
One uncluttered location for guest shots and short-form content.
Every change saves automatically in this browser.
These are shown as individual, readable assets rather than cropped screenshots or background decoration.
Tick a supplier when fully booked and confirmed. This is stored automatically.
These fields save automatically on this device, so you can return to them later.
Expand each category during the final planning meeting.
All changes, supplier timings and approvals should be sent to The Social Calendar.